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How to Improve Parts Inventory via Smarter Digital Resources

Parts dealers and suppliers face a variety of challenges in order to ensure that their internal, shop, commercial, and retail customers are getting on-time and accurate deliveries, all while steadily decreasing the required processing time.

For competitive markets and in this time of omnipresent e-commerce, a modern and automated approach to supply chain management, procurement, and planning is vital to win customers and earn trust.

Improving Parts Inventory via Digital Resources

Smart, efficient and comprehensive software systems are the foundation of digitalization. They are therefore essential for top quality supply chain and parts inventory management. Efficiency is the cornerstone.

Barcoding has proved to be one of the most important and dependable methods for managing parts inventory. Barcodes let you track your inventory quickly and more precisely, which in turn avoids errors in your sales documents, stock adjustments, and saves valuable time in crafting reports and fulfilling orders..

Although many parts management systems exist, they are not all created equally. Conventional ERP (Enterprise Resource Planning) framework is no longer enough for crafting maintainable storage cost reductions without harming customer service. Postmodern, customizable cloud-based and IaaS ERP systems are the standard for now and future growth.

As such, successful digitalization is no longer just the collecting and management of data. Rather, it is the expert art of skillfully using the most relevant information at the most appropriate time for you and your business.

Today’s specialized ERP software and related apps are specifically designed to use business intelligence for smarter parts management. They can estimate stock-outs, distinguish fast-moving and non-moving stock, prioritize stocks and orders, correctly define safety stocks, predict future demands, initiate procurement and production operations on time, generate cost-optimized orders, present new items by cost-efficient means, optimally collect purchase orders, and take supplier circumstances into account.

All these capabilities and features are crucial to achieving the requirements of the fast-paced digital market. Because of the constant flow of data, coupled with so many products with short life cycles and with the modern expectation of same day delivery, it takes more employees to achieve success when using the older style single-threaded software packages.

Parts Inventory Management

The basic armature and logistics for administering parts inventory for a workshop plus retail sales involves evaluating a possible indent level of inventory to control scheduled sales requirements between restocking cycles, generating resources to manage stock, and logistics to transport it in and out of the dealership business system to its concluding usage location.

Most customers depend on just-in-time processes, and therefore place their trust in the excellent quality of service from their parts vendor, making reliability one of the leading success factors in any parts inventory business.

This means that the internal supply chain processes must be optimized. Here, the major challenge that you face is high warehouse stocks. Lacking items in demand negatively affects service quality. Also, a considerable portion of non-movers and slow-movers stored at the warehouse result in capital being tied up unnecessarily for the long-term.

In addition to process optimization efforts, such as setup and centralization of purchasing control, the use of business intelligence for optimizing parts inventory management is also very important. Embedded decision-making algorithms are key, and they use forecasting with past sales data to give dependable statements about future demands to achieve optimal stock reduction and increased service levels. Moreover, BOMs (Bill of Materials) for item components are also displayed, along with the appropriate associated suppliers.

Execution of digitalized processes like these enables you to leverage enhanced supply and service, to thereby enhance customer trust, which in turn will generate more new orders as well as increased growth and profitability for your company.

At eBS (, our modern eBS Next Software ERP manages inventory efficiently by keeping in view all materials in stock, on order, back ordered, reserved, over-stocked, and under-stocked on demand. We analyze order and inventory performance, manage cycle counts, view on demand management reports, track vendor performance, manage electronic purchase order transmission and more to improve customer service levels and ultimately provide the highest level of parts service to your most valuable asset – your customers.


eBS – [] is the leading software developer of 360° Equipment Business Management Systems since 1964.

Our smart, fully customizable software solution can run, manage, and automate parts inventory, as well as every single other department in an equipment company - in real time. Request a free demo today at or by calling (713) 939-1000.

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